Prime Focus North America - Office Manager, Hollywood

Category: Other
Company: Primefocus North America
Location: Vancouver (Canada)
Start Date: immediately

Job Description

The Prime Focus group is one of the world’s largest integrated film, advertising, television post production, 3D conversion, and visual effects companies. We have offices in India, London, Los Angeles, Vancouver, and New York. Over the last sixteen years, Prime Focus has played a pioneering role in embracing digital entertainment technologies, and today offers an end-to-end service, deploying robust, best-in-class technology platforms to create a delivery pipeline that lets its customers effectively manage the creative process.

Prime Focus is currently seeking an Office Manager to join the operations team in Hollywood. The position will have the receptionist and facility assistant as its direct reports. The Office Manager reports to the VP of Operations and Purchasing.

Areas of Responsibility:

Facility/Operational Management

• Run day-to-day operations of the facility.
• Act as the front house individual, overseeing the organization of reception, facility runners, and proper presentation of the entire office. Manage overall facility needs (waste management, food/beverage, etc.)
• Ensure employees have whatever they need as it relates to facility items.
• Organizer of in-office events.
• Organize and ensure lunches and dinners (if applicable) are being ordered properly and served by the runner.
• Handle petty cash, along with the Operations Coordinator.
• Manage and oversee travel function for the facility (air fare [using miles when possible], hotel bookings, etc.).
• Maintain office supplies/equipment and replenish office supplies as needed.
• Manage janitorial vendor, along with the Operations Coordinator.
• Maintain an orderly appearance of the facility.
• Perform general administrative duties when needed (copying, faxing, scanning).
• Maintain the company condo.
• Handle facility and non-facility related disputes.
• Generate and analyze weekly report.
• Maintain and oversee all policies and logs.

Position Requirements:

• Must have excellent customer service skills.
• Must have strong administrative skills.
• Must be disciplined, focused and action-oriented.
• Must possess proven ability to handle pressure and multi-task.
• Must have at least 4 years administrative experience.
• Excellent written and verbal communication skills are essential.
• Confidence in dealing with internal staff and outside vendors.
• Digitally savvy (fluent in Microsoft Office software).
• Must be a self-starter.

Created on the 26-10-2013
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